Terms and conditions of hire
Terms of reference
You / The Customer
The person/ persons / individual / company representative booking the hire of Story Photobooth product, its props and accessories
Us / We / The supplier
Story Photobooths, C/O 35 Porter Road, Long Stratton, Norfolk, NR15 2TY
The following contract, its terms and conditions constitute’s an agreement between Story Photobooths and the Customer for the hire of a Story Photobooth product, its props and accessories. This agreement supersedes any previous agreements whether written or oral, made between the parties.
Period of service / hire
The supplier agrees to provide for hire, a Photo Booth operational and available for use for a minimum of 80% of the agreed service / hire period. This is to permit any essential or necessary maintenance of the Photo Booth or accessories (including the changing of printer paper rolls etc)
The payment of a £50.00 deposit per hire period constitutes an agreement to hire a Story Photobooth product, and acceptance in full of the terms and agreements associated with the hire. Payment of a deposit confirms the booking of the hire.
The balance of the agreed rental charge is due 7 days before the event. In the event of non-payment, the hire becomes null and void with loss of deposit.
COVID Specific terms from November 2021.
Due the currently uncertain climate around terms and restrictions governing COVID precautions, Story Photobooths have initiated the following payment and additional terms, which will remain in force until the government deems normal conditions of trading and social interaction can resume in the UK.
Covid specific refundable deposit:
The payment of a £25.00 deposit per hire period constitutes an agreement to hire a Story Photobooth product, and acceptance in full of the terms and agreements associated with the hire. Payment of a deposit confirms the booking of the hire.
The balance of the agreed rental charge is due no later than 14 days before the event. In the event of non-payment, the hire becomes null and void with loss of deposit, unless the event is specifically cancelled or postponed due to lockdown or restrictions imposed by government preventing the event going ahead.
In the event of the government COVID enforced postponement up to 14 days prior to the hire, Story Photobooths will issue a refund to the full value of the deposit.
In the event of the government enforced postponement within 14 days of the hire, Story Photobooths will issue a credit note to the full value of the hire period valid for a period of 12 months.
Full details of additional hire period costs are available on our website. If you wish to extend the hire period on the day of the hire in excess of the agreed service period, additional rental charges will be payable by the Customer as per the advertised prices. Payment of all additional rental charges must be made before any additional service period commences.
Methods of Payment
Payment can be made by Debit / Credit card through Paypal, Bank Transfer or Cash.
Access, space & power requirements
For safety and comfort, a minimum floor area of 3m x 3m is required to accommodate the photobooth and props. The Customer will arrange for an appropriate space to be made available for the Photo Booth at the event venue, and will ensure mains electricity supply comprising of a single 13amp socket located within the space designated for the Photo Booth.
Set up time and dismantling time is between 45-60 minutes. This time not counted as part of your hire period time. Sometimes customers request an earlier set up time or prevent us breaking down and removing the equipment directly after the hire period. Idle hours are the times between set up and the required start time / after the finish time of the booth hire. Idle hours are agreed at commencement of the hire and charged at £25 per hour. Sometimes we will agree with the venue to set up and breakdown outside of these times. If we decide to set up earlier than 60 mins prior to the event or break down and remove equipment at a later time due to our own operational or logistical reasons as agreed with the venue, the booker will not be charged additional idle time outside the hire period agreed price.
Loss or damage to equipment
The Customer assumes complete responsibility for any loss of or damage to the Story Photobooth’s equipment (other than fair wear and tear) caused by any misuse of the equipment by the customer, their employees or their guests.
The customer shall be responsible for any loss of or damage to the Story photobooth’s’ equipment caused by Theft, Fire, Flood or Accidental Damage.
The Customer agrees to following:
a) The Customer will indemnify Story photobooths against any and all liability related to the Customer’s Event and use of the Story photobooth’s’ equipment.
b) The Customer will indemnify the Story photobooths against any and all liability associated with the use of any images taken at the Customer’s event by the Story photobooths or by its operatives
The Customer agrees to and understands the following: All persons using the Photo Booth at the Customer’s Event hereby give Story Photobooths the right and permission to copyright and to reproduce or otherwise use any photographic portraits or pictures of any Photo Booth user who may be included in whole or in part, via any or all media now or hereafter known for illustration, art, promotion, advertising, trade, or for any other purpose. In addition the customer hereby releases, discharges and agrees to maintain Story photobooth free from any liability arising out of the capturing of images or any subsequent processing or publication thereof including, without limitation, any claims for libel or invasion of privacy. If any provision of these terms shall be unlawful, void, or for any reason unenforceable under contract law, then that provision, or portion thereof, shall be deemed separate from the rest of this contract and shall not affect the validity and enforceability of any remaining provisions, or portions thereof.
This is the entire agreement between the Provider and the Customer relating to the subject matter herein and shall not be modified except as agreed in writing by both parties.
In the unlikely event that it is not possible, other than for reasons beyond the Story photobooths control, to provide an operational Photo Booth for at least 80% of the agreed service period, we will provide a refund equivalent to but not exceeding the contracted hire price. If the reason for non-service provision is beyond Story Photobooth’s control on the day of the hire and attributed to events entirely beyond Story photobooth’s control on the day of the hire, Story photobooth will not be liable to provide a refund of the hire. If the rental includes a photographic printer, and printed photographs cannot be provided on site at the time of the event for any reason including force majeure, mechanical breakdown or damage to printer media, Story photobooths will provide printed copies as per the original package agreement at the earlies opportunity after the event.
In the very unlikely event that no service is received for whatever reason, Story photobooth’s’ maximum liability will be the return of all payments received from the Customer. This payment will be made no later than 21 days from the date of the event. Story photobooths are not responsible for any consequential damages or lost opportunities upon breach of this agreement.